KEY PRINCIPLES
Your personal data is important. So important that there are a range of laws in place to safeguard it (the most important of which is the General Data Protection Regulation or “GDPR”). ALDI is committed to doing its part to protect your personal data and comply with those laws.
In practice, this means that all personal data which we hold about you will be:
This Privacy Notice is broken down into a number of sections to allow you to more easily find out more about how we use your personal data and the steps we take to protect it.
1. OVERVIEW OF THIS NOTICE AND WHO WE ARE
Purpose of this Privacy Notice
This Privacy Notice sets out how ALDI collects and processes your personal data as a recruitment candidate. This covers the use of our Site, but also includes any other elements of the ALDI recruitment process, from sending in your CV, to having interviews, to becoming an ALDI employee.
By visiting https://www.aldirecruitment.co.uk/ (our “Site”), or otherwise submitting your personal data to us as part of an application, you are accepting and consenting to the practices described in this Privacy Notice.
It is important that you read this Privacy Notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Privacy Notice supplements the other notices and is not intended to override them.
Please note that this policy does not relate to the collection of your data as a customer of ALDI, except insofar as it relates to the use of cookies by ALDI UK and Ireland, please see Section 6 (Cookies Notice) for further details. Details relating to the collection of your data as a customer of ALDI and relating to the use of cookies. These details can be found in the ALDI Customer Privacy Notice
Finally, our Site is not intended for children and we do not knowingly collect data relating to children.
Who we are
We are ALDI Stores Limited (collectively referred to as "ALDI", "we", "us" or "our" in this Privacy Notice). We are registered in England & Wales under registration number 02321869. Our registered address is Holly Lane, Atherstone, Warwickshire, CV9 2SQ. Our VAT number is GB813053468. Our Data Controller Registration Number is Z5724527.
Contact details
We welcome questions and comments regarding this Privacy Notice or our use of your data. If you would like to contact us please use the details below or any relevant links provided on our Site.
We have a Data Privacy Team responsible for overseeing questions in relation to this Privacy Notice and our use of your data.
All requests are to be submitted using the online web form, accessible via the ‘Contact Us’ tab on the privacy page of the ALDI website (www.aldi.co.uk/privacy).
Postal address: Holly Lane, Atherstone, Warwickshire, CV9 2SQ
Privacy complaints procedure
You always have the right to make a complaint to the Information Commissioner's Office (“ICO”) if you think your data is being misused. The ICO is the UK’s supervisory authority for data protection issues (www.ico.org.uk).
We always appreciate the chance to try to deal with any data protection concerns before they are referred to the ICO so, if you are happy to do so, please do not hesitate to contact us using the details above so that we can try to help you out in the first instance.
Changes to this Privacy Notice
This Privacy Notice was last updated on 18th June 2020.
Any changes we may make to our Privacy Notice in the future will be posted on this page. We recommend that you check this page from time to time to take notice of any changes we make, as they are binding on you if you provide us with information after such a change has been made.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us using the details set out in the “Contact Details” section:
If you are experiencing technical issues with the website please contact our Technical Support team at aldisupport@vacancyfiller.co.uk
For any recruitment enquiries please contact our dedicated careers team at recruitment@aldi.co.uk
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent where this is required or permitted by law.
Informing us of changes to your data
It is important that the personal data we hold about you is accurate and current. As such you can use your online ‘Candidate Portal’ account to amend a number of the details which we hold about you. For example, if you change your contact number or email address, you can click on the ‘edit’ button and your old contact information will be removed from your account.
Third-party links
Our Site may contain links to and from third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third-parties to collect or share data about you. Please check the relevant third-party privacy notices before you submit any personal data to them.
Governing Law and Jurisdiction
This Privacy Notice is governed by English law and you can bring legal proceedings in respect of it in the English courts. If you live in Scotland you can bring legal proceedings in respect of it in either the Scottish or the English courts. If you live in Northern Ireland you can bring legal proceedings in respect of it in either the Northern Irish or the English courts.
2. THE DATA WE COLLECT ABOUT YOU
“Personal data” means any information about an individual from which that person can be identified. It does not include data where the identity of the person concerned has been removed (which is called “Anonymised Data”).
We may collect, use, store and transfer different kinds of personal data about you. This can be broken down into the following categories:
We also collect, use and share “Aggregated Data” for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not reveal your identity. For example, we may aggregate our users’ Usage Data to calculate the percentage of those users accessing a specific Site feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Notice.
Special Category Data: We may also collect, store and use the following types of more sensitive personal information:
If you fail to provide personal data
If you fail to provide information when requested, which is necessary for us to process your application (such as evidence of qualifications or work history), we will not be able to consider your application and it will be rejected.
3. HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect data from and about you including:
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data where:
Set out below is a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. Please note that we may:
Activity
1. Managing the recruitment process: This may include:
Automated decision-making: Our recruitment processes may include the use of automated decision-making procedures. See Section 6 of this Notice (Automated decision-making) for further details.
Types of Data: This will require us to use your: (a) Identity; (b) Employment and Qualification Data; (c) Contact Data; (d) Profile Data; and (e) Usage Data.
Basis for processing: This processing is both necessary for us to comply with our legal obligations and in accordance with our legitimate interests (to ensure that our recruitment practices help us attract and retain the best employees).
Third-Parties Involved: We use Recruitment Agencies, who provide us with details of prospective candidates, as well as selected third-parties involved with:
2. Carrying out background and reference checks, where applicable: This may include criminal background checks as well as checking education qualifications and employment history.
Types of Data: This will require us to use your: (a) Identity; (b) Employment and Qualification Data; and (c) Contact Data.
Basis for processing: This processing is both necessary for us to comply with our legal obligations and in accordance with our legitimate interests (to ensure that our recruitment practices help us attract and retain the best employees).
Third-Parties Involved: Selected third-parties involved with the completion of such background checks (including the Disclosure and Barring Service and Disclosure Scotland). Any third-parties which you specify as referees.
3. Processing information about criminal convictions: We may process information about criminal convictions if we consider it necessary for the role or are otherwise legally required to carry out such checks. This will be assessed on a role-by-role basis. More detailed checks may be required for those roles which involve a high degree of trust, such as those involving the handling or transfer of significant amounts of money.
Types of Data: This will require us to use your: (a) Identity; (b) Contact Data and (c) “Special Category” Data.
Basis for processing: This processing is necessary for us to comply with our legal obligations and in accordance with our legitimate interests (to ensure that our recruitment practices help us attract and retain the best employees).
Third-Parties Involved: Selected third-parties involved with the completion of such criminal conviction checks (including the Disclosure and Barring Service and Disclosure Scotland).
4. Processing other sensitive “Special Category Data”: We may use your special category data to:
Types of Data: This will require us to use your: (a) Identity; (b) Contact; and (c) “Special Category” Data.
Basis for processing: This processing is both necessary for us to comply with our legal obligations. We may also process such data on an anonymised basis, so that it cannot be linked back to you.
Third-Parties Involved: Selected third-parties involved with making the adjustments referred to above. You may be contacted directly by such third-parties to discuss the scope of those adjustments.
5. Data Analytics: To use data analytics to improve our Site and recruitment process.
Types of Data: This will require us to use your: (a) Technical; and (b) Usage data.
Basis for processing: This processing is in accordance with our legitimate interests (to keep our Site updated and to develop our recruitment processes).
Third-Parties Involved: Selected third-parties involved with:
6. Managing our relationship: To manage our relationship with you, which will include:
Types of Data: This will require us to use your: (a) Identity; (b) Employment and Qualification Data; (c) Contact Data; (d) Profile Data; (e) Technical Data; and (f) Usage Data.
Basis for processing: This processing is: (a) necessary for the performance of a contract with you; (b) necessary to comply with our legal obligations; and (c) in accordance with our legitimate interests (to keep our Site updated, to develop our recruitment processes and to keep our records updated).
Third-Parties Involved: Selected third-parties involved with managing and developing our recruitment processes.
7. Business Administration and Security: To administer and protect our business, and the Site, which will include:
Types of Data: This will require us to use your: (a) Identity; (b) Employment and Qualification Data; (c) Contact Data; (d) Technical Data; (e) Profile Data; (f) Usage Data; and (g) “Special Category” Data.
Basis for processing: This processing is both necessary for us to comply with our legal obligations and in accordance with our legitimate interests (for running our business, the provision of administration and IT services, managing our network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise).
Third-Parties Involved: Selected third-parties involved with:
Automated decision-making takes place when an electronic system uses personal data to make a decision without human intervention. We may, for example, use automated decision-making processes to automatically reject candidates who do not have the qualifications or grades we require for a role; or who do not obtain a minimum score on a test completed as part of the recruitment process.
If you have any questions or concerns regarding automated decision-making please contact us using the details set out in the “Contact Details” section:
If you are experiencing technical issues with the website please contact our Technical Support team on 0844 800 9386 or email aldisupport@vacancyfiller.co.uk
For any recruitment enquiries please contact our dedicated careers team on 0800 042 0800 or email recruitment@aldi.co.uk
This includes if you want to have a decision re-reviewed by a human, make your case as to why an automated decision was incorrect, or otherwise contest such a decision.
What are cookies
Cookies are small pieces of information that are stored on the hard drive of your device and they enable a server to collect information from an internet browser. You can find out more about how cookies work at www.aboutcookies.org.
How we use cookies
We use cookies to:
The cookies we use
Click here to view the cookies we use.
Avoiding Cookies
You can set your browser to accept or reject certain cookies or, if you prefer, you can set your browser to alert you each time a cookie is detected. Previous cookies that have been stored on your device can also be deleted. However, if you block our cookies or you subsequently delete a cookie that has been placed on your device, it will not be possible for you to use our Site effectively as our systems rely on cookies to identify you as the user.
7. DISCLOSURES OF YOUR PERSONAL DATA
Disclosure of your personal data
First and foremost, you can rest assured that your personal data will not be shared with third-parties unnecessarily. We may disclose your personal data for the purposes set out in this Privacy Notice:
We require all third-parties to respect the security of your personal data and to treat it in accordance with the law. Unless specifically stated in this Privacy Notice, we do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Disclosure of Anonymised Data or Aggregated Data
We may also share Anonymised Data or Aggregated Data to third-parties such as analytics and search engine providers that assist us in the improvement and optimisation of our Site.
This Anonymised Data will be collected using cookies in a way which alone cannot identify any individual.
8. INTERNATIONAL TRANSFERS
The data that we collect from you will be stored on secure servers within the European Economic Area ("EEA") The majority of such data is held within the UK.
Certain information may be accessed and processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of background checks and support services.
We may also share your personal data within the ALDI Group (as defined above). This may also involve transferring your data outside the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
9. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Please note that, notwithstanding the steps we take, the transmission of information via the internet can never be completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site.
10. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
If your application is successful and you become an employee of ALDI then your data will form part of your employment record and be processed and stored in accordance with the ALDI Employee Privacy Notice (which will be made available to you when you become an ALDI employee).
If your application is not successful your details will be deleted following a period of 12 months inactivity. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment process in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with the applicable laws and regulations.
In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such data without further notice to you.
11. YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of the rights set out above, please contact us using the details set out in the “Contact Details” section:
If you are experiencing technical issues with the website please email our Technical Support team on aldisupport@vacancyfiller.co.uk
For any recruitment enquiries please email our dedicated careers team recruitment@aldi.co.uk
A summary of the rights you have is set out below:
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.